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Facility Calendar, Rentals, and Requests

Announcing partnership with Facilitron

Gwinnett County Public Schools (GCPS) is pleased to announce a new online facility request and rental system designed to provide a positive user experience for all. With the new system, reservation requests can be submitted easily and handled more efficiently. Renters will be able to access photos and descriptions, see real-time availability, get estimated quotes, and pay online.

In partnering with Facilitron, GCPS will be launching custom facility use sites for the district and each school – allowing facility use requests to be submitted at any time. Although the process of requesting/approval/management of facility requests will be managed through Facilitron, what is implemented in the new system remains the same as dictated by GCPS' board policies on facility use.  The district’s administrative staff makes final decisions on all facility use requests. 

Facilitron will assist with the set-up of organization and user accounts along with verification of non-profit status (if applicable). Facilitron will also collect payment and proof of insurance (certificate of insurance) on GCPS’ behalf.  Payments can be submitted conveniently on Facilitron. Payment options include major credit cards, checks, ACH/eCheck, and PayPal. Proof of insurance (certificate of insurance) can also be conveniently uploaded into the system, and/or it can be obtained directly through Facilitron.

The new Facilitron system will launch in August 2025. Once live, the only way to request use of a district facility is by creating a Facilitron account and submitting a request online. Please visit this link to view an introduction to placing a request. For those who had reservations with GCPS prior to Facilitron, accounts have already been created on your behalf, and an automated email has been sent to you to create a password to access your renter account. If you need any assistance setting up an account and/or in submitting a facility use request, you can contact Facilitron directly at: support@facilitron.com, or by calling them at: 800-272-2962.